SECTION ONE — Things we build.
HIPAA-compliant from the first commit. BAAs in place with every vendor. Encrypted at rest and in transit, audit-logged, ready for an OCR audit on day one. EVV-ready wherever Medicaid requires it.
i. Family & Referral-Facing
| Service | Price |
|---|---|
| HIPAA-Compliant Agency Website | $1,350 + |
| Family Portal (care updates, visit notes, document upload, messaging) | $4,650 + |
| Online Inquiry & Tour / Assessment Booking | $650 + |
| Care-Level & Payer Qualifier (skilled vs non-medical · Medicare / Medicaid / private-pay) | $2,650 + |
| Referral-Source Portal (hospitals, discharge planners, physicians) | $2,650 + |
| Family Welcome & Onboarding Packet System | $1,000 + |
ii. Care Operations
| Service | Price |
|---|---|
| Custom Agency Software | $7,500 + |
| Caregiver Mobile App (schedule, visit notes, EVV clock-in/out, messaging) | $12,500 + |
| Scheduler & Administrator Dashboards | $4,350 + |
| Care Plan Builder & Tracker | $5,500 + |
| Electronic Visit Verification (EVV) Workflow | $5,500 + |
| Incident & Fall Reporting System | $2,000 + |
SECTION TWO — Things we connect.
HL7 v2, FHIR R4, and the agency platforms that actually run home care — real engineering, not duct-tape automation.
iii. Agency & EHR Platforms
| Service | Price |
|---|---|
| HCHB (Homecare Homebase) Integration | $8,500 + |
| Axxess Integration | $8,500 + |
| WellSky / ClearCare Integration | $8,500 + |
| MatrixCare / PointClickCare Integration | $7,500 + |
| AlayaCare Integration | $7,500 + |
| Agency Data Migration | $1,000 + |
iv. Billing, Payers & Authorization
| Service | Price |
|---|---|
| Medicare PDGM Claims & RAP / NOA Automation | $2,650 + |
| Medicaid & EVV Claims Submission | $1,650 + |
| Private-Pay Billing & Card-on-File (HIPAA-Safe) | $1,000 + |
| Eligibility & Authorization Verification (real-time) | $2,650 + |
| Recert & Episode Aging Reports | $1,650 + |
BAA-COVERED. Every integration ships with executed Business Associate Agreements, documented data flows, and audit-log retention defined before code goes to production.
SECTION THREE — Things that save time.
The intake line that never sleeps. The recruiting pipeline that fills shifts. Documentation that writes itself. Models you own — tuned on home care, not a generic chatbot wearing scrubs.
v. Care AI
| Service | Price |
|---|---|
| Custom-Trained Home-Care Model (your services, your data) | $14,500 + |
| AI Visit-Note & Care-Documentation Scribe | $8,500 + |
| OASIS Assessment Assist (Medicare home health) | $8,500 + |
| Family Inquiry Triage Chatbot (care level, payer, timeline) | $3,000 + |
| Referral Intake & Eligibility OCR | $2,350 + |
| Insurance Card & Document OCR | $2,350 + |
vi. Workflow & Recruiting Automation
| Service | Price |
|---|---|
| 24/7 AI Intake & Voice Agent (family inquiry → booked assessment) | $2,650 + |
| Caregiver Recruiting Agent (screen applicants, schedule interviews) | $3,500 + |
| Shift-Fill & Open-Visit Dispatch | $2,000 + |
| Recertification & Episode-Renewal Reminders | $1,650 + |
| Caregiver Retention & Check-In Cadence | $1,650 + |
| Family Update & Satisfaction Follow-Up | $1,000 + |
| No-Show & Missed-Visit Alerting | $1,650 + |
AI Agents & Productivity
| Service | Price |
|---|---|
| AI Knowledge Base / RAG System (your docs, your AI search) | $5,500 + |
| AI Email Triage & Auto-Reply | $2,000 + |
| AI Meeting Notes & Action Items | $1,500 + |
| AI Sales Outreach Personalizer | $3,000 + |
| AI Lead Qualification & BANT Scoring | $2,500 + |
| AI Receptionist (full voice + booking + handoff) | $4,500 + |
| AI Quote-to-Proposal Generator | $3,500 + |
| AI Voice Cloning (your owner's voice, your scripts) | $2,500 + |
| AI Video Avatar (talking-head explainer, marketing) | $3,500 + |
| AI Translation Engine (industry-specific terms) | $2,500 + |
| AI Data Extraction (PDFs / forms → structured data) | $3,000 + |
| AI Semantic Search (across your business data) | $3,000 + |
| AI Anomaly Detection (catch outliers in real time) | $3,500 + |
| AI Forecasting / Prediction Model | $5,500 + |
| AI Workflow Agent (multi-step task automation) | $6,500 + |
| AI Sentiment Analysis (reviews, support, social) | $2,000 + |
| AI Summarizer (long docs / calls → digest) | $1,500 + |
| AI Classification Engine (categorize anything at scale) | $2,500 + |
| AI A/B Testing & Optimization | $3,000 + |
| Open-Source LLM Self-Host (Llama, Mixtral, Qwen on your hardware) | $5,500 + |
| Custom Fine-Tuning on Your Data | $9,500 + |
| AI Compliance / Policy Checker | $5,500 + |
| AI Image Generation (branded, your style) | $1,500 + |
| AI OCR + Form Recognition | $2,500 + |
| AI Code / Contract Review Bot | $4,500 + |
SECTION FOUR — Things we harden.
The office matters as much as the cloud. Workstations that don't fight your schedulers. Networks that pass an audit. A paper trail to prove it.
vii. Agency Infrastructure
| Service | Price |
|---|---|
| Front-Desk & Scheduler Workstations | $650 + per unit |
| HIPAA-Compliant Network Setup | $1,000 + |
| Secure Data Migration | $1,000 + |
| On-Site IT Support | $100 / hr |
| Backup & Disaster Recovery (HIPAA-Safe) | $1,000 + |
viii. HIPAA Compliance & Audit
| Service | Price |
|---|---|
| HIPAA Risk Assessment | $650 + |
| BAA & Vendor Review | $650 + |
| Policies & Procedures Pack | $650 + |
| Incident Response & Breach Drill | $650 + |
| Annual HIPAA Training | $500 / yr + |
SCOPE NOTE. We perform technical and operational HIPAA work. For OCR responses or breach-notification filings we coordinate with your healthcare counsel.
SECTION FIVE — Things we run.
Servers, networks, and the boxes everything actually runs on. Linux is the default — Windows or Mac if it fits.
Operating Systems & Servers
| Service | Price |
|---|---|
| Linux Server Setup (Ubuntu, Debian, Arch) | $1,500 + |
| Windows Server Provisioning & Hardening | $1,650 + |
| macOS Fleet Management (MDM, Jamf Now, Mosyle) | $1,000 + per device |
| Server Migration (cloud to cloud, on-prem to cloud) | $3,500 + |
| Server Hardening & Audit (CIS benchmarks) | $2,800 + |
| Containerization (Docker, Compose, Kubernetes) | $5,500 + |
| Local AI Server (Ollama, vLLM, your own LLM running on-prem) | $5,500 + |
Self-Hosted Applications
| Service | Price |
|---|---|
| Nextcloud (file sync, calendar, contacts — replace Dropbox/G Drive) | $2,000 + |
| Vaultwarden (self-hosted password manager — replace 1Password) | $750 + |
| Self-Hosted Project Management (Plane, Vikunja, OpenProject) | $1,500 + |
| Your Own CRM — yours outright, no per-user monthly fees | $2,000 + |
| Self-Hosted Analytics (Plausible, Umami — replace Google Analytics) | $1,000 + |
Networking & Hardware
| Service | Price |
|---|---|
| Small Business Network Design | $2,000 + |
| Mesh WiFi Deployment (UniFi, eero Pro, TP-Link Omada) | $1,500 + |
| Firewall Setup (pfSense, OPNsense, UniFi Gateway) | $1,000 + |
| WireGuard / Tailscale VPN Rollout | $750 + |
| Site-to-Site VPN (multi-location) | $2,000 + |
| Security Camera / NVR System (UniFi Protect, Reolink) | $2,500 + per location |
Backup & Disaster Recovery
| Service | Price |
|---|---|
| 3-2-1 Backup Strategy & Build | $1,500 + |
| Cloud Backup Pipeline (Backblaze B2, S3, Wasabi) | $750 + |
| Disaster Recovery Drill & Runbook | $2,000 + |
| Off-Site Backup Coordination (second office, vault) | $500 + |
Things we automate.
Code that runs while you sleep. Browser bots, scrapers, scheduled jobs, the boring stuff.
| Service | Price |
|---|---|
| Browser Automation (Playwright, Puppeteer scripts) | $3,500 + |
| Bash / Python Automation Library | $2,000 + |
| Cron / Scheduled Job Library | $1,500 + |
| Automation Setup — the busywork does itself (Zapier, Make, n8n) | $1,500 + |
| Email Auto-Reply & Triage Engine | $2,000 + |
| Calendar Bot (auto-scheduling) | $2,500 + |
| Caregiver Recruiting / Applicant Pipeline | $4,500 + |
| Review Monitoring & Alerting | $1,500 + |
SECTION SIX — Things that keep you running.
Families find you. The phone gets answered. Shifts get filled. The system you trusted us to build keeps running long after launch day.
ix. Agency Marketing
| Service | Price |
|---|---|
| Local SEO for Home Health & Senior Care | $1,650 + |
| Service & Coverage-Area Landing Pages | $650 + per page |
| Referral-Source Pages (hospitals, SNFs, physicians) | $650 + per page |
| SEO & Content Retainer | $500 / mo + |
| Reputation Engine (HIPAA-Safe Reviews) | $750 + |
| Family Email & SMS Updates | $750 + |
| Caregiver Recruiting Ad Funnel | $1,000 + 15% of spend |
| Paid Ads (Google, Meta) | $1,000 + 15% of spend |
x. Coverage & Retainers
| Service | Price |
|---|---|
| After-Hours HIPAA Intake Line | $850 + $300 / mo |
| Full-Time HIPAA Intake Receptionist | $3,500 + $600 / mo |
| Hosting Only (we keep your system online, no support) | $250 / mo |
| Walt Care · Home Health (hosting, monitoring, patches) | $850 / mo + |
| Full-Stack Agency Partner Retainer | $2,500 / mo + |
SECTION SEVEN — Things you can just buy.
Solo Agency Starter
$7,800
For new or single-office agencies launching in under 60 days.
Includes:
- HIPAA-Compliant Agency Website with services & coverage-area pages
- Family Portal — care updates, secure messaging, document upload
- Online Inquiry & Assessment Booking with SMS & email reminders
- HIPAA Risk Assessment + BAA & Vendor Review + Policies Pack
- 90 days of Walt Care · Home Health
Timeline: 6 weeks · You save: $1,750 vs à la carte
Growing Agency
$27,500
For multi-team agencies ready to consolidate vendors and add real automation.
Includes:
- Everything in Solo Agency Starter
- Agency / EHR Integration (HCHB, Axxess, WellSky, or AlayaCare)
- Caregiver Mobile App — iOS & Android, with EVV clock-in/out
- AI Visit-Note & Care-Documentation Scribe
- 24/7 AI Intake & Voice Agent (family inquiry → booked assessment)
- Scheduler & Administrator Dashboards
- 90 days of Walt Care · Home Health
Timeline: 10-12 weeks · You save: $4,200 vs à la carte
Multi-Location / Facility
$62,000
For multi-location agencies, senior-living operators, and group providers with real volume.
Includes:
- Everything in Growing Agency
- Custom-Trained Home-Care Model — fine-tuned on your services, owned by you
- OASIS Assessment Assist
- Real-time Eligibility & Authorization Verification
- Caregiver Recruiting Agent
- Referral-Source Portal (hospitals, discharge planners, physicians)
- 12 months of Walt Care · Home Health
Timeline: 14-18 weeks · You save: $9,500 vs à la carte
EVERY BUNDLE INCLUDES. Written project plan, weekly demos, 30-day post-launch hyper-care, executed BAAs, audit-ready documentation, and full source-code ownership.
NET 30 TERMS. Available on any project over $2,000. Typical structure: 50% deposit on contract, balance due net 30 from delivery.